One Step Closer: Safety Data Sheet (SDS) Process

Step ­by­ Step

Bart and Steve utilizing the best of both worlds (physical copies of SDS sheets and MSDSonline).

It’s official! Okay, not “official-official”…but close enough to official to write a blog post about it. Last week I outlined Safety Data Sheet (SDS) recommendations created in collaboration with the Environmental Health and Safety Committee (EHS). This week we take another baby-step towards the SDS process at Green River College.

Like all exceptional processes out there, ours must follow the basic principles of the three step rule (mainly that there only be three steps). Those steps include Adding SDS to MSDSonline, Saving PDFs to the Network Drive, and Adding SDS to Physical Binders in the Office. Below is a detailed breakdown for those who can’t wait to get started.

SDS-Process-Stack

Bart is having the time of his life finding SDS sheets online!

Step 1: Add SDS to MSDSonline

MSDSonline is a vendor­-specific tool that provides Green River with a virtual space to store SDS. The benefits of this service include being able to view SDS across the entire institution, searching by specific locations, and auto­-updated SDS. Whereas the physical binders are limited by their location, printed version of the SDS, and sorting order, this cloud­-based solution is always up to date.

SDS-Search

Finding SDS online is a very simple process.

Step ­by­ Step Process:

  1. Log in to M​SDSonline​ (credentials provided by Training Manager).
  2. Click on the “MSDSonline Search” tab.
  3. Type in the manufacturer, product name, or product code to begin your search.
  4. Find the correct search result and click on the check-box to the left of its name. A pop-­up window will appear to the right of the screen. If this item resides in your location, simply click on “Assign to Locations” and choose your specific location.
  5. Repeat this process as often as needed to add individual SDS to your location.

*If for any reason you are unable to find the SDS you are searching for (by product name, manufacturer, or product code), there is an option to upload your own PDF or request that MSDSonline retrieve the SDS on your behalf. These cases are rare though, because most SDS can be retrieved via a simple search. Please contact your friendly Training Manager before uploading your own PDF or initiating a vendor retrieval process (only a limited amount of these processes can be done per calendar year).

Step 2: Save PDFs to Network Drive

Once you have collected a SDS within MSDSonline, you can easily download a PDF version to the network drive.

SDS-Search-PDFs

Downloading a PDF version is just a click away!

Step ­by­ Step Process:

  1. From MSDSonline, click on the “eBinder” tab.
  2. From the “Locations” drop­-down menu, choose your location and click “Search.” The SDS for your location will be displayed below the search fields.
  3. Click on any PDF image icon you wish to download and a pop­-up window will appear. Choose download from this window and save to the directory specified above (in your corresponding folder).
  4. Repeat this process as often as needed to download SDS files.

Step 3: Add SDS to Physical Binder in Office

The last step in this process is to maintain a physical binder within your office. This is important in case the network drive or Internet temporarily goes down for any reason.

Step­ by ­Step Process:

  1. Using either the downloaded PDF or by clicking on the Acrobat image icon via MSDSonline, print the SDS sheet.
  2. Using a 3­-hole puncher, add holes to the printed SDS.
  3. Add the printed SDS to the physical SDS binder in your office area.
  4. Repeat this process for every SDS sheet you add in the future.
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