Public Records – Archiving Updates

Posted on behalf of Jessica Tichy, Public Records Manager

Records-Retention

Summer quarter is typically when archiving is done, so all of you tasked with this responsibility should know that our friends at Washington State Archives have finally approved and published a State Records Retention Schedule.

The schedule is a great resource to be used in tandem with our own state board’s version. Washington State Archives approved the new State Government General Records Retention Schedule v.6.0 by the State Records Committee on June 29th, and is now available on the Washington State Archives website.

The site also contains a comprehensive list of the various records retention schedules; including the SBCTC version (that’s us).

Washington State Archives has also created a new “How to Use Records Retention Schedules” page for state agencies with new “Advice Sheets” and links to training materials.

Please feel free to send your questions to WA State Archives at recordsmanagement@sos.wa.gov.

Happy archiving!

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April is Records and Information Management Month (RIMM)!

Posted on behalf of Jessica Tichy

Folders

Join us in celebrating April as “Records and Information Management Month (RIMM)!  This internationally recognized month spotlights and promotes the records and information management profession and the importance and value of organizing and managing records to the organization.

Follow the news link, “Archives News” on the Washington State Archives page.  Watch for the title  “April is Records and Information Management Month.” There is a link in the news article for a copy of the Proclamation issued by Governor Inslee declaring April to be RIMM for the State of Washington.  This RIMM proclamation is in recognition of the critical need for agencies to organize and manage public records and also recognizes of the role and efforts made by the hardworking and diligent records professionals who endeavor to preserve, protect and manage our public records.

As those of you who deal with records maintenance get hit by the spring cleaning bug, keep in mind that there is a new “2015 DRAFT” version of the state’s general records retention schedule here. 

ABC’s of Records Retention

Posted on behalf of Jessica Tichy. 

Folders

Fall quarter is around the corner. Are you trying to take advantage of the lull to catch up on archiving? Are you new to the College and have no idea where to begin? Is this topic your least favorite, as dusting is to me on the home front? Well, rest assured, you are not alone.

Truly, this topic is as simple as ABC.

  • Attitude – Have a can do philosophy! The sooner you tackle archiving, the sooner it is done.
  • Belief – Know that this task is important to the organization as a whole; both historically and from a business continuity perspective.
  • Capable – With a little encouragement and support you can do this and make sense of all the records retention guidelines; that is where I come in.

Important Links

If I can be of assistance, please contact me at ext. 3361.

I will help you dust off the cobwebs on your records retention guidelines, and if you do not already have a set of instructions handy; see the above links.

Jess