Summer Hours 2019

Summer hours are almost back! This year’s summer hours setup is a little different than the past few summers, so here is some information to guide you on how things will work this year:3-2-sun-png-clipart

  • Summer hours begin the week of July 8 (the week after Independence Day).
  • Summer hours run through the week of August 30 (meaning that regular hours resume the week of Labor Day).
  • The summer campus hours will be 8 am to 5 pm Monday-Thursday, with campus closed to the public on Fridays (our current hours are indicated here on the website: https://www.greenriver.edu/campus/).  Not all shifts will align directly with the hours as there may be personal, departmental, or support needs that fall outside of those hours.
  • Employees should work out their individual schedules with their supervisors. While we are closed to the public on Fridays, employees can work on Fridays, with supervisor approval (HR approval is not required).  Please note, for employees who work on Fridays during the summer, we will have very limited services.  There will be no Facilities, Food Service, Bookstore, Mailroom, IT or HR support on those days, and no expectation that other offices will be available.

Here are a few notes to help clarify this year’s summer hours:

Q:  This seems less complicated than past requirements around summer hours.  What’s the catch?

A:   We know that better decisions are made when we give employees and supervisors the flexibility to work together to meet the unique needs of their departments.  We wanted simple and flexible.  No catch.

Q:   How do we complete our TLRs?

A:   That depends on your schedule.  In coordination with your supervisor, you can choose to work 4-10’s, or some combination (4-9’s and 4 hours leave, 5-8’s, or something else).  Once you and your supervisor agree on your schedule, fill out your TLR to reflect those hours that you’ve worked and/or taken leave.

Q:  Can I work 2-20’s?  Do I have to take a lunch break?  Can I start at 3:00am?

A:  There are some parameters around number of hours worked each day, lunch breaks and start times.  Our general rule is you should not work longer than a 10-hour day (plus lunch break) and if you are classified staff, you must take a lunch break.  We also strongly recommend starting hours for most staff to be no earlier than 7:00am.  That’s because we have Facilities staff and others whose regular start times are earlier so that they can get work done in your areas before you get here.  A sample schedule for a classified employee working 4-10’s could be M-Th, 7:00am to 5:30pm with a half hour lunch, or 7:00am to 6:00pm with an hour lunch.  These are just examples; talk to your supervisor to ensure department needs are adequately addressed.

Q:  Aren’t we prohibited from being here on Fridays?

A:  No, but please note that many campus services including IT, HR and Facilities will not be available on Fridays.

Q:  I am classified staff.  Can I work 32 hours one week and 48 hours the next week if it’s all in the same pay period?

A:  No.  Because of Fair Labor Standards Act (FLSA) rules, you cannot work more than 40 hours in a one-week period, because that puts you in overtime status.

Q:  Don’t I have to have multiple approvals to be allowed to work on Fridays? 

A:  No, your schedule (subject to the conditions already noted above) should be worked out between you and your supervisor.  If you need HR help, just let us know.

Q:  Will my supervisor allow me to work on Fridays?

A:  You will need to discuss that with your supervisor.  We are encouraging departments to have conversations around staffing needs, and to be as flexible as possible.  You do not need HR approval to work on Fridays.

Q:  I am a supervisor and I don’t want to work on Friday, but I have classified staff who do.  Can my staff work without a supervisor?

A:  We are encouraging departments to develop schedules that work for the college and the employee.  In general, we need to have some supervisors and administrators here on Friday if we have staff working.  That’s because sometimes things happen that require individuals with specific levels of authority to be available.  An example might be a power outage, or a snowstorm.  We need someone on campus who is authorized to act on behalf of the college, however every department does not need to have specific supervisors working.  As an example, the Business Office might have people from Purchasing, Accounting and Budget all working on Friday, but the only supervisor here is the Budget Director.  That would be fine – we don’t need three supervisors here.  We might also not have any supervisors in the Business Office on a given Friday; however in that case someone would be identified as being available if needed, typically via telephone or email.  A situation where you might want to have a specific area supervisor present is if you have new employees – it might not be comfortable or even possible for them to work unassisted on Friday.  We also have entire departments who work on Fridays year-round, because the work they do has to happen whether we are open to the public or not.  We are trying to make things as simple as possible for everyone, while giving departments and individuals as much flexibility as possible.

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Seeking Targeted Talent Development

Although there are more women and people of color moving into leadership  positions in both government and business, there is still a scarcity of women in leadership roles. A lack of targeted leadership development offerings could be a contributing factor. To find out more, click on the link below

Seeking Targeted Talent Development

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Janus case information

As many of you will recall, last month the Supreme Court sent down a ruling that gavelprevents public employers and unions from requiring bargaining unit members to pay an agency fee or representation fee. If you are a member of a bargaining unit, you may have questions about how this affects you. The Office of Financial Management has posted a very detailed list of FAQs (Frequently Asked Questions) that should prove helpful in answering some of your most common questions. Please refer to the link below for more information!

OFM Janus FAQ list

Summer Hours are a-comin!

Last month, we let you know about the upcoming summer hours for campus. As a little reminder, here’s some information about what will happen beginning July 9:3-2-sun-png-clipart

  • Summer hours begin the week of 09 July (the week after Independence Day).
  • Summer hours run through the week of 27 August (meaning that regular hours resume the week of Labor Day).
  • The summer campus hours shall be 8 a.m. to 5 p.m Monday-Thursday (our current hours are indicated here on the website: https://www.greenriver.edu/campus/).  Not all shifts will align directly with the hours as there may be personal, departmental, or support needs that fall outside of those hours.
  • The default work week for all employees shall be four (4) 10 hour shifts from Monday through Thursday.  Certain departments may have needs outside of those hours and will work with employees directly to set shift expectations.
    • Employees who cannot work the four (4) 10 hour shifts should contact their direct manager and their Employee & Labor Relations person (either Barbara or Chernenko).  Employees who cannot work the shift may be defaulted to five (5) 8 hour shifts.

As a note:

  • employees may request of their manager a schedule adjustment (for WFSE employees, this is 7.3 (B)(4)) at any time.  Schedule adjustments will be considered by the manager in coordination with Human Resources and may be granted if business needs can be met.
  • employees may request vacation time using the same college and departmental policies and procedures in place.

Classified Staff In-Service Day

On behalf of the Classified Training and Development Committee, we invite all classified staff to a workshop focused on equity, diversity and inclusion issues in the workplace. February 6, 2018 will feature two options for attending this workshop: 10a-11:30a and 2:30-4pm in the SU River Room (supervisors: make note that, while areas should remain open, employees should be given the time to attend one session). Below is a little bit of information about our day’s facilitator, Debi Jenkins!

Debra (Debi) Jenkins has over twenty years of experience transforming lives as an innovative developmental life coach, teacher and, presenter. Debi is a tenured professor of Early Childhood Education and Psychology, Department Head of Early Childhood Education, and Chair of the Behavioral Sciences Division at Clark College. Debi is also a Qualified Administrator of the Intercultural Development Inventory (IDI) and the Intercultural Development Plan which are effective developmental coaching tools. Debi’s expertise in life coaching, teaching and presenting is in the areas of lifespan development; issues of diversity, justice, equity, and inclusion; and institutional climate/ organizational change.Debi Jenkins

 At the core of my Share the Flame work reside the questions: How do I nurture the souls of those individuals who are in my sphere of influence? How do I engage them in reconciling the various complexities of their multi-contextual lives with the work of social justice, diversity, equity, and inclusion? And how do I cultivate the importance of self-care to preserve their commitment to their work, families, and collective communities? ~ Debra (Debi) Jenkins

Hourly Employees Explained

Posted on behalf of Chernenko Wheatley, Employee & Labor Relations Manager.hours2

Temporary employees are a great asset to the support of department operations here at Green River, but there are guidelines and restrictions of which supervisors must be aware.

Under Article 5.1 of the Classified Union Collective Bargaining Agreement, individuals in temporary appointments are limited to one thousand and fifty (1,050) hours of work in a twelve (12) consecutive month period from the individual’s original date of hire. Because of this time constraint, supervisors need to effectively manage the number of hours their hourly employee is working.

Article 5.1 (A) tells us that individuals in such temporary appointments who work between three hundred fifty (350) hours and one thousand fifty (1,050) hours over a twelve (12) consecutive month period become members of the bargaining unit and begin paying union dues.

Individuals in temporary appointments become eligible for medical benefits once the employee accrues 480 hours within a six month period and with a minimum of 8 hours each month. The employee will maintain that benefit if they continue working a minimum of 8 hours per month. By staying at 16 hours (or fewer) per week, we remain within the limit.

Hourly positions do not qualify for vacation leave and must adhere to the scheduling needs of the department.

*Special Considerations:

  • Hourly Student Employees: Under article 5.1 (A), individuals who are in temporary appointments and are students in a half-time or more capacity are NOT eligible to become members of the bargaining unit.
  • Work Study Students: The different hour constraints (16 for benefits, 1050, etc.) and other considerations (i.e. union notification) are dependent upon the amount of financial aid a student is awarded. Please direct any questions regarding such hourly employees to Financial Aid.

For further guidance, please take a look at the Temporary (Hourly) Employee page on the GatorNet under Administration>Departments>Human Resources>Hourly (Non-Permanent). Here you will find information about the hiring process, general guidelines and other helpful links.

Please submit any further questions to our Employee & Labor Relations Management team: Chernenko Wheatley or Barbara Iribarren