Summer Hours 2019

Summer hours are almost back! This year’s summer hours setup is a little different than the past few summers, so here is some information to guide you on how things will work this year:3-2-sun-png-clipart

  • Summer hours begin the week of July 8 (the week after Independence Day).
  • Summer hours run through the week of August 30 (meaning that regular hours resume the week of Labor Day).
  • The summer campus hours will be 8 am to 5 pm Monday-Thursday, with campus closed to the public on Fridays (our current hours are indicated here on the website: https://www.greenriver.edu/campus/).  Not all shifts will align directly with the hours as there may be personal, departmental, or support needs that fall outside of those hours.
  • Employees should work out their individual schedules with their supervisors. While we are closed to the public on Fridays, employees can work on Fridays, with supervisor approval (HR approval is not required).  Please note, for employees who work on Fridays during the summer, we will have very limited services.  There will be no Facilities, Food Service, Bookstore, Mailroom, IT or HR support on those days, and no expectation that other offices will be available.

Here are a few notes to help clarify this year’s summer hours:

Q:  This seems less complicated than past requirements around summer hours.  What’s the catch?

A:   We know that better decisions are made when we give employees and supervisors the flexibility to work together to meet the unique needs of their departments.  We wanted simple and flexible.  No catch.

Q:   How do we complete our TLRs?

A:   That depends on your schedule.  In coordination with your supervisor, you can choose to work 4-10’s, or some combination (4-9’s and 4 hours leave, 5-8’s, or something else).  Once you and your supervisor agree on your schedule, fill out your TLR to reflect those hours that you’ve worked and/or taken leave.

Q:  Can I work 2-20’s?  Do I have to take a lunch break?  Can I start at 3:00am?

A:  There are some parameters around number of hours worked each day, lunch breaks and start times.  Our general rule is you should not work longer than a 10-hour day (plus lunch break) and if you are classified staff, you must take a lunch break.  We also strongly recommend starting hours for most staff to be no earlier than 7:00am.  That’s because we have Facilities staff and others whose regular start times are earlier so that they can get work done in your areas before you get here.  A sample schedule for a classified employee working 4-10’s could be M-Th, 7:00am to 5:30pm with a half hour lunch, or 7:00am to 6:00pm with an hour lunch.  These are just examples; talk to your supervisor to ensure department needs are adequately addressed.

Q:  Aren’t we prohibited from being here on Fridays?

A:  No, but please note that many campus services including IT, HR and Facilities will not be available on Fridays.

Q:  I am classified staff.  Can I work 32 hours one week and 48 hours the next week if it’s all in the same pay period?

A:  No.  Because of Fair Labor Standards Act (FLSA) rules, you cannot work more than 40 hours in a one-week period, because that puts you in overtime status.

Q:  Don’t I have to have multiple approvals to be allowed to work on Fridays? 

A:  No, your schedule (subject to the conditions already noted above) should be worked out between you and your supervisor.  If you need HR help, just let us know.

Q:  Will my supervisor allow me to work on Fridays?

A:  You will need to discuss that with your supervisor.  We are encouraging departments to have conversations around staffing needs, and to be as flexible as possible.  You do not need HR approval to work on Fridays.

Q:  I am a supervisor and I don’t want to work on Friday, but I have classified staff who do.  Can my staff work without a supervisor?

A:  We are encouraging departments to develop schedules that work for the college and the employee.  In general, we need to have some supervisors and administrators here on Friday if we have staff working.  That’s because sometimes things happen that require individuals with specific levels of authority to be available.  An example might be a power outage, or a snowstorm.  We need someone on campus who is authorized to act on behalf of the college, however every department does not need to have specific supervisors working.  As an example, the Business Office might have people from Purchasing, Accounting and Budget all working on Friday, but the only supervisor here is the Budget Director.  That would be fine – we don’t need three supervisors here.  We might also not have any supervisors in the Business Office on a given Friday; however in that case someone would be identified as being available if needed, typically via telephone or email.  A situation where you might want to have a specific area supervisor present is if you have new employees – it might not be comfortable or even possible for them to work unassisted on Friday.  We also have entire departments who work on Fridays year-round, because the work they do has to happen whether we are open to the public or not.  We are trying to make things as simple as possible for everyone, while giving departments and individuals as much flexibility as possible.

Summer Hours are on the way!

3-2-sun-png-clipartThough we’re enjoying some fantastic spring weather, our minds can’t help but turn to (what we hope will be) an even better summer season! With that in mind, here are the guidelines for summer hours this year:

  • Summer hours begin the week of 09 July (the week after Independence Day).
  • Summer hours run through the week of 27 August (meaning that regular hours resume the week of Labor Day).
  • The campus hours (current hours as indicated here on the website: https://www.greenriver.edu/campus/) shall be 8 a.m. to 5 p.m.  Not all shifts will align directly with the hours as there may be personal, departmental, or support needs that fall outside of those hours.
  • The default work week for all employees shall be four (4) 10 hour shifts from Monday through Thursday.  Certain departments may have needs outside of those hours and will work with employees directly to set shift expectations.
    • Employees who cannot work the four (4) 10 hour shifts should contact their direct manager and their Employee & Labor Relations person (either Barbara or Chernenko).  Employees who cannot work the shift may be defaulted to five (5) 8 hour shifts.

As a note:

  • employees may request of their manager a schedule adjustment (for WFSE employees, this is 7.3 (B)(4)) at any time.  Schedule adjustments will be considered by the manager in coordination with Human Resources and may be granted if business needs can be met.
  • employees may request vacation time using the same college and departmental policies and procedures in place.

2017 Summer Business Hours

Effective Monday, July 10, 2017, the hours of college business operations will be from 8:00 a.m. to 5:00 p.m., Monday through Thursday, with the campus closed on Fridays.

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What does this mean to the public and our students? We will continue to provide support and services through the summer, but limited to a Monday to Thursday work week.

What does this mean to you as an employee? Although the college will be open to the public from 8am to 5pm, work days will consist of four, 10 hour days from Monday to Thursday.

*Note: The 30-minute meal and 15-minute rest breaks must still be taken in compliance with our respective collective bargaining agreements, and/or state and federal regulations. Please contact Barbara Iribarren or Chernenko Wheatley if you have any questions about the revised schedule or alternate work schedules.

Who should I contact if I have questions? Please reach out to your supervisor first. Supervisors should contact the appropriate Employee & Labor Relations Manager in the Human Resources office to make sure that any proposed schedule changes meet with federal, state, and local laws as well as negotiated agreements.

When will it end? Normal business hours will resume Monday, September 4, following the Labor Day holiday.

2016 Summer Hours

Effective Monday, June 27, 2016, the general hours of business operations will be from 8:00 a.m. to 5:00 p.m., Monday through Thursday, and from 8:00 a.m. to noon on Friday. Green River College will be closed to the public after noon on Fridays.

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What does this mean to the public and our students? It means that we will be here as we always are and in some cases, more than we are now.  We will continue to provide support and services through the summer, but we will not guarantee that we will make appointments after noon on Fridays.

What does this mean to you as an employee? Honestly, it may not have a direct impact on you.  Your regular work schedule will only change if you and your supervisor agree to change your schedule.  If you and your supervisor agree to alter your schedule, then your hours may be different.

*Note: The 30-minute meal and 15-minute rest breaks must still be taken in compliance with our respective collective bargaining agreements, and/or state and federal regulations. With respect to the Friday schedule, classified employees must be allowed a 15-minute rest break, but the 30-minute meal break is not required unless the employee works more than five hours on Friday. In that event, the 30-minute meal break is also required and would extend the day by 30 minutes. Please contact Barbara Iribarren or Chernenko Wheatley if you have any questions about the revised schedule or alternate work schedules.

What if I do change my hours? There are certain rules that we have to follow.  Your supervisor will check with one of the Employee & Labor Relations Managers in the HR office to make sure that your proposed schedule meets with federal, state, and local laws as well as negotiated agreements.

When will it end? Summer hours will run through Friday, September 2, after which we will return to our regular hours of operations schedule on Tuesday, September 5, after the Labor Day holiday.